Governor Impact Statement 2018/19

 

 

Seal Primary Academy

Local Governing Body (LGB)

Annual Report and Accountability Statement (2018-19)

 

 

 

 

 

  1. Introduction

Between 2016-18 Seal was governed through a partnership of three primary academies, called ‘TKAT South’. The three schools working in partnership were Front Lawn (in Havant), Portfield (in Chichester) and Seal (in Selsey).

At the end of the 2017-18 school year it was decided to end this partnership and for each of the three schools to be governed by a standalone Local Governing Body (LGB). The new Seal Primary Academy Local Governing Body was created in September 2018.

  1. Who we are

The newly constituted Local Governing Body (LGB) has 11 governors:

  • Headteacher (ex-officio)
  • Two elected staff governors
  • Two elected parent governors
  • Six TKAT appointed governors

Local Governing Body Membership

During the 2018-19 school year, the members of the LGB were as follows:

Name

Type

Responsibility

Attendance %

2018-19

Geoff Conway

Current term:

16.10.18 – 15.10.22

Start date: 15.10.18

Appointed

Chair of Governors

Safeguarding, Pupil Progress and Achievement, Finance and Resources

100%

Declarations of Interest, including transactions to 31.08.18

TKAT employee, also Chair of Governors at Bridgemary School and Front Lawn Primary Academy

Andrew Jenkins

Current term:

16.10.18 – 15.10.22

Start date: 15.10.18

Appointed

Vice Chair of LGB, Responsibilities: Finance and Resources

100%

Declarations of Interest, including transactions to 31.08.18

None

 

Name

Type

Responsibility

Attendance %

2018-19

Judy Sharpe

Current term:

16.10.18 – 15.10.22

Start date: 15.10.18

Appointed

Pupil Progress and Achievement

100%

Declarations of Interest, including transactions to 31.08.18

None

Neil Sherlock

Current term:

16.10.18 – 15.10.22

Start date: 15.10.18

Elected Staff Governor (support staff)

Health and Safety

100%

Declarations of Interest, including transactions to 31.08.18

Governor at The Academy, Selsey and family influence with TKAT employee

Mel Strachan

Current term:  Continuous

Headteacher ex officio member

 

100%

Declarations of Interest, including transactions to 31.08.18

Family influence with TKAT employee

Simon Walsh

Current term:

16.10.18 – 15.10.22

Start date: 15.10.18

Appointed

Special Educational Needs, Health and Safety

83.3%

Declarations of Interest, including transactions to 31.08.18

None

Liz Warren

Current term:

16.10.18 – 15.10.22

Start date: 15.10.18

Elected Staff Governor (teacher)

Special Educational Needs

66.6%

Declarations of Interest, including transactions to 31.08.18

TKAT employee

Vacancy

Elected Parent Governor

 

 

Vacancy

 

 

Vacancy

Appointed

 

 

Vacancy

 

 

         

 

LGB Leavers

There were no leavers during the 2018-19 school year.

Details of the current LGB membership can be found here:

http://www.seal-tkat.org/77/governors

  1. What we are expected to do – our ‘Core Functions’

The Local Governing Committee is expected to do three things. These are our ‘Core Functions’:

  • To ensure that there is clarity of vision, ethos and strategic direction;
  • To hold the headteacher to account for the educational performance of the school and its pupils;
  • To oversee the financial performance of the school and make sure its money is well spent.

To make sure we do these three things well, we also set ourselves the following added task:

  • To ensure the Governing body is efficiently and effectively organised and run.
  1. Our Mission

Our aim at Seal is very simple: to provide the community with a high-quality primary school that doesn’t settle for second best. We endeavour for our children to leave school with high-quality skills and an unwavering belief and confidence in their ability. In order to do this, all the work we embark on at Seal follows our school motto: ‘Aspire, Believe and Achieve’.
 

  1. How we were organised

Official Positions

The Local Governing Body (LGB) has the following official positions:

  • Chair of Local Governing Body (Chair)
  • Vice Chair of Local Governing Committee (Vice Chair)
  • Headteacher (ex officio)
  • Clerk to the Governing Body (the Clerk)
  • The Chair and Vice Chair of Governors are elected annually by members of the LGB.
  • The Clerk to the Governing Body is appointed by the LGB.
  • Headteacher is appointed in accordance with TKAT’s Scheme of Delegation.

Sub-Committees

There is one standing committee which has delegated responsibilities laid out in their terms of reference:

  • Pay Committee - Focus: application of the Pay Policy including review of performance-related pay recommendations.

Other Responsibilities

Members of the LGB had responsibility for supporting and monitoring the following areas of school activity:

  • Child Protection & Safeguarding
  • Finance & Resources, including financial reporting of Pupil Premium
  • Health & Safety
  • SEND (Special Educational Needs and Disabilities)
  • Pupil Progress Achievement, including impact of Pupil Premium and monitoring of the More Able and other groups.

Meeting Schedule

To enable the LGB to meet its responsibilities the following schedule of meetings was in place for 2018-19: 

 

 

First Half

Second Half

Autumn Term

  • LGB Meeting (Autumn 1) – ‘Governance Organisation, Results and Targets’’
  • Pay Committee

 

  • LGB Meeting (Autumn 2) – ‘SDP, Budget, Student Progress, Health & Safety’

Spring Term

  • LGB Meeting (Spring 1) – ‘Student Progress, Safeguarding’
  • LGB Meeting (Spring 2) – ‘Student Progress, Budget, School Development Plan, Health and Safety’

 

 

 

First Half

Second Half

Summer Term

  • LGB Meeting (Summer 1) – ‘Student Progress, Safeguarding’
  • LGB Meeting (Summer 2) – ‘Budget, School Development Plan, Health and Safety, Governance Operation’

6. Our main concerns

During the 2018-19 school year, the main concerns of the Seal LGB were:

  • Supporting the school’s progress from Ofsted ‘Good’ to Ofsted ‘Outstanding’, with a particular focus on raising pupil attainment
  • Supporting the school leadership to manage a very challenging financial situation
  • Working with the school leadership to structure the school’s spending commitments to deliver a sustainable budget over the next three to five years
  • Ensuring that the school has in place a leadership structure to ensure the school’s development from Ofsted ‘Good’ to Ofsted ’Outstanding’
  • To improve communications between the LGB and the wider community
  • To establish a stable, experienced governor team to support the school’s continued improvement.
  1. What we have done

Formal Meetings – LGB Attendance

During the 2018-19 school year there were six meetings of the LGB. Attendance was as follows:

Governor

Attendance in 2018-19

LGB Meetings

Number

% while in post

Geoff Conway

6

100%

Andrew Jenkins

6

100%

Judy Sharpe    

6

100%

Neil Sherlock       

6

100%

Melanie Strachan 

6

100%

Simon Walsh

5

83.3%

Liz Warren

4

66.6%

 

Formal Meetings – Pay Committee Attendance

During the 2018-19 school year there was one meeting of the Pay Committee. Attendance was as follows:

Governor

Attendance in 2018-19

Pay Committee Meeting

Number

% while in post

Melanie Strachan

1

100%

Geoff Conway

1

100%

Andrew Jenkins

1

100%

Judy Sharpe

1

100%

 

Other Meetings

During the 2018-19 school year, members of the LGB attended meetings involving or concerning

  • Formal complaints
  • Staff disciplinary
  • TKAT Regional Directors

Visits

During the 2018-19 school year, members of the LGB made visits to observe and discuss the following:

  • School budget and finances
  • Child Protection and Safeguarding
  • Staffing
  • Health and safety

Governors Mornings

This year the LGB has maintained the termly ‘Governor Mornings’. All members of the LGB  attend a long morning in the school, so they can see the school at work. Each ‘Governor Morning’ consisted of a mix of the following elements:

  • Tour of the school to observe teaching and learning
  • Meetings with groups of students to discuss their views about the school
  • Meetings with subject leaders and pastoral post holders to discuss their areas of responsibility
  • Meetings with key administration staff to discuss their areas of responsibility
  • Meetings with members of the SLT to discuss their areas of responsibility and review key school policies
  • Meetings with members of the SLT to discuss key areas of school improvement.

Training

During the 2018-19 school year members of the LGB completed the following formal training:

  • The analysis of pupil performance data
  • Safeguarding and Child Protection
  • Introduction to Effective Governance
  • Health and Safety Briefing
  • Cyber-Security Awareness
  • GDPR Essentials 
  1. Our accountability statement:
  • What we were asked to do and when we did it (in brackets)
  • the impact we have had
  • what we would like to improve

With respect to our four ‘Core Functions’, the Seal Local Governing Body has carried out the following actions over the 2018-19 school year. The third and fourth columns of the tables below show the impact we believe we have had and how we would like to improve.
 

Core Function 1: To ensure that there is clarity of vision, ethos and strategic direction

Area of Activity

What we are asked to do and when we did it (in brackets)

The impact we have had

What we would like to improve

  1. Vision and Improvement Planning
  • Evaluate what was achieved last year: overview of public examination/national test results (10-7-19)
  • Review the aims/vision statement (20-11-18)
  • Review the School Improvement Plan (SIP) (Several meetings)
  • Agree key priorities for the year (Several meetings)
  • Approve the SIP (10-7-19)
  • Review progress of the SIP (Several meetings)
  • Review the school’s Self Evaluation Form (Several meetings)
  • Review curriculum plan for following year
  • Start reviewing the SIP for the next academic year (10-7-19)
  • We have made sure that the school has a clear vision and strategic direction for the next 3-5 years.
  • We have confirmed that the school has in place an appropriately focused and detailed improvement plan for its development over the next 2-3 years.
  • We have strongly supported the priority given to improving pupil performance in national tests.

 

  1. Monitoring and Evaluation
  • Receive and review Governor’s monitoring reports (Every meeting)
  • We continue to develop a more systematic and structured programme to monitor the school. This has enabled us to develop strong relationships between the LGB and school staff, so that governors are able to make informed decisions and ensure that staff are both supported and held accountable for their actions.
  • We would like to further strengthen the programme of ‘Governor Mornings’ and ensure that a comprehensive annual programme is in place.

 

Core Function 2: To hold the headteacher to account for the educational performance of the school and its pupils

Area of Activity

What we are asked to do and when we did it (in brackets)

The impact we have had

What we would like to improve

  1. Staff Performance Review
  • Appoint governors to contribute to the headteacher’s performance review (16-10-18)
  • Contribute to headteacher performance and pay review
  • Ensure every teacher has an appraisal and salary review (20-11-18)
  • Approve teaching staff performance reviews (20-11-18)
  • Review appraisal policy (10-7-19)
  • Check teacher performance management process is on track (20-11-18)
  • We have made sure that the TKAT policies for staff performance management and pay have been implemented appropriately and successfully.
  • We believe we need a closer engagement of the LGB with the performance review of the headteacher.
  1. Target Setting, Monitoring and Evaluation
  • Receive annual report on attendance /absence, pupil exclusion, racist incidents etc. (18-9-18)
  • Agree school performance targets including attendance (20-11-18)
  • Review performance data, including results and TKAT, Ofsted and FFT dashboards (Several meetings) 
  • Receive report on safeguarding (Several meetings)
  • Review:
  • i. Admissions and destinations of school leavers (10-7-19)
  • ii. Attendance of pupils (Several meetings) and staff
  • iii. Pupil exclusions for the year (Several  meetings)
  • iv. Child protection policy and procedure (Several meetings)
  • We have strongly supported the priority given to improving pupil performance in national tests which has contributed to improvements in national test results in 2018.
  • We have continually monitored the data on pupil progress and achievement and held detailed discussions with senior leaders on actions to raise standards.
  • We have monitored the school data on pupil behaviour to help make sure that the school maintains its positive, learning ethos, characterised by high standards of pupil behaviour.
  • We have helped to make sure that the school has robust systems and procedures for child protection and safeguarding.

 

  1. Report to Parents/Carers
  • Report to parents on the policy for children with SEN (not special schools – advisory for academies)
  • n/a

n/a

 

Core Function 3: To oversee the financial performance of the school and make sure its money is well spent.

Area of Activity

What we are asked to do and when we did it (in brackets)

The impact we have had

What we would like to improve

  1. Finance Policies and Budget Setting
  • Review Academy draft year end accounts  (22-1-19)
  • Receive financial bench-marking report
  • Review charging and letting policies (7-5-19)
  • Approve and publish School Pay policy (based on TKAT template) (10-7-19)
  • Review staff structure
  • Review insurance
  • Approve draft 3-year budget (7-5-19)
  • Approve the final 3-year budget (10-7-19)
  • Complete and return budget template and Best Value statement
  • Review capital requirements for the following year (7-5-19)
  • Audit school fund
  • We have worked very closely with senior leaders, other senior staff and TKAT staff to make sure that the school finances are managed efficiently and effectively and in accord with TKAT policies. This has included spending additional time reviewing accounts before meetings.
  • We have worked very closely with senior leaders, other senior staff and TKAT staff to ensure that the school finances meet with TKAT policies on budget contingencies and protect the school’s financial security into the future.
  • We have worked closely with senior members of staff to ensure that there is an appropriate staffing structure in place to deliver a high-quality curriculum.
  • We need to continue to work closely with senior leaders to ensure that the school has a balanced and sustainable budget in the next 3-5 years.
  1. Budget Monitoring
  • Receive budget monitoring reports (Several meetings)
  • Receive Pupil Premium/Sports funding (primary only) and Catch-up funding (Secondary only) reports (Several meetings)
  • Approve income and expenditure returns (Several meetings)
  • Approve internal audit reports and sign the summary of recommendations (10-7-19)
  • Approve purchasing decisions for goods or services from external providers where appropriate (n/a)
  • Consider proposals for writing off bad debts
  • Receive asset management plan and school capacity review
  • We have worked closely with senior leaders and other senior staff to try and make sure that the school finances are managed efficiently and effectively and in accord with TKAT policies.
  • We have reviewed the use of Pupil Premium funding to make sure that it has the highest impact on the achievements of those pupil entitled to be supported by it.
  • We need to work closely with senior leaders to make sure that there is continual monitoring of the school’s financial management systems.
  1. Safeguarding
  • Review Single Central Record and Safer Recruitment practices. (31-10-18)
  • Through visits and reviews at LGB meetings, we have helped to ensure that the school has robust systems and procedures for child protection and safeguarding.
  • The governors wish to  further develop our systems for reviewing and evaluating the school’s systems and procedures for safeguarding and child protection. We believe that we need to focus on a more comprehensive range of systems that relate to child protection such as pupil’s access to, and use of ICT systems.
  1. Health and Safety
  • Monitor and receive reports on Health and Safety (Several meetings)
  • Review risk register
  • We have worked closely with senior staff in the school to carry out Health and Safety monitoring visits and reviews at LGB meetings, which have contributed to the school having an outstanding record with respect to health and safety.

 

  1. Admissions
  • Review and consult (if necessary) and publish admissions arrangements for autumn of the next year (20-11-18)
  • Review new admissions numbers (14-3-19)
  • Publish admissions policy for following year (following review of any feedback arising from consultation as necessary) (20-11-18)
  • Publish admissions appeals timetable (20-11-18)
  • The school continues to face challenges from the potential drop in pupil roll over the next few years. The LGB has reviewed the school’s admissions numbers and their impact on the curriculum, staffing and school finances, now and into the future. To secure financial stability and sustainability, we have modelled the school’s future finances on a conservative judgment of pupil numbers.

 

 

 

Core Function 4: To ensure the Governing body is organisationally efficient and effective.

Area of Activity

What we are asked to do and when we did it (in brackets)

The impact we have had

What we would like to improve

  1. Governance Structure and Appointments
  • Elect chair and vice chair (committee chairs can be elected at the LGB meeting or at individual committees) (16-10-18)
  • Appoint clerk (review arrangements for clerking)(16-10-18)
  • Review committee structure (including terms of reference) and membership (10-7-19)
  • Appoint clerks to committees or agree to delegate this to each committee(16-10-18)
  • Review roles and responsibilities of individual governors (16-10-18)
  • Review composition of the LGB for coming academic year and publish details of governance arrangements on the website (10-7-19)
  • We have striven to make sure that Seal has an appropriately constituted, well-organised and well-run governing body that has been able to successfully carry out all its responsibilities.
  • We have made extensive efforts to recruit new governors, so that our local governing body is representative of the school and wider community. This has resulted in some significant additions to the LGB.
  • We wish to enhance the membership of the governing body by having elected parent governors and further representatives from the local community.
  1. Governor Compliance
  • Update register of pecuniary interests (must be published on the school website (Every meeting)
  • Review GB Code of Conduct(16-10-18)
  • Review the Scheme of Delegation(16-10-18)
  • Receive Academy website compliance report (17-6-19)
  • We made sure that the Seal LGB meets statutory requirements and is compliant with TKAT policies relating to governance.

 

  1. Governor Training
  • Plan the induction of new governors (n/a)
  • Review and plan to meet governors’ training needs (16-10-18)
  • We have further developed the knowledge and expertise of governing body members, so we are better able to carry out our responsibilities as governors.

 

  1. Governance Operation
  • Agree calendar of meetings against school calendar events (unless done in summer term) (16-10-18)
  • Agree programme of governors’ visits (16-10-18)
  • Ensure schedule in place to review all relevant policies through the year
  • Agree minutes from meetings and committees (Every meeting)
  • Review Governor Impact Statement to conduct self-review of the LGB effectiveness and monitor LGB performance (16-10-18)
  • Complete annual Governor Impact action planning linked to SDP/SIP( 16-10-18)
  • Approve residential, overseas or hazardous trips (Every meeting)
  • Review impact of Equality Objectives and update equality information
  • Clerk’s Performance Management (n/a)
  • Approve term dates (if applicable) and INSET/non-pupil days (n/a)
  • Prepare and publish an annual Governor Impact Statement, taking account of the outcomes of the self-review and including:
  • i. The governance arrangements that are in place, including the remit of any committees;
  • ii. The attendance record of individual governors at LGB and committee meetings;
  • iii. An assessment of the effectiveness and impact of the LGB and any committees with details of any particular challenges that have arisen; (16-10-18)
  • We have made sure that the Seal LGB is a well-organised and well-run representative body that is able to meet its statutory and other responsibilities.
  • We have made sure that all TKAT and school policies have been appropriately reviewed and scrutinised before implementation.
  • We have helped to ensure that all school residential visits meet statutory, local authority and TKAT guidance.
  • We have systematically reviewed our activities, produced a report to outline what we have done and identified a number of areas where we believe we could improve.
  • We need to be more systematic in our review of those policies generated by the school (as opposed to TKAT policies). We are currently reviewing our programme to carry out this task and intend to implement a new programme in September 2019.


  

  1. How can I find out more about the Seal Local Governing Body?

There is more information about the LGB on the school website at:

http://www.seal-tkat.org/77/governors

  1. How can I contact the Seal Local Governing Body?

You can contact members of the Seal Academy Local Governing Body as follows:

By phone: Phone the school Reception on 01243 602746 and leave a message. Your message will be forwarded to Geoff Conway, the Chair of Governors.

By e-mail: Send your e-mail to: office@seal-tkat.org

Your e-mail will be forwarded to Geoff Conway, the Chair of Governors.

By post: Send correspondence, for the attention of the ‘Chair of Governors’, to the school address at:

Seal Primary Academy

East Street,

Selsey,

West Sussex,

PO20 0BN