Governor Impact Statement 2017/18

Seal Primary Academy

Local Governing Committee (LGC)

Annual Report and Accountability Statement (2017-18)

 

 

 

 

 

1. Introduction

During the 2017-18 school year Seal Primary Academy was governed through a partnership of three primary academies, called ‘TKAT South’. The three schools working in partnership were Seal (in Selsey), Front Lawn (in Havant) and Portfield (in Chichester)

In ‘TKAT South’, the main Seal governing group was called the ‘Local Governing Committee (LGC)’. The membership of the Seal LGC included the Executive Headteacher, the Head of School, the Executive Chair of TKAT South Local Governing Body, parents, staff and representatives from the local community.

The great majority of the responsibilities of the LGC were identical to those of governing bodies in most state schools. Some responsibilities, which are shared across all three schools, were taken on by the ‘TKAT South Executive Committee’ and the ‘TKAT South Local Governing Body’, which included all the governors, from all three schools.

2. Who we are

The Local Governing Committee (LGC) has 11 governors:

  • The Executive Headteacher
  • Headteacher
  • The Executive Chair of the TKAT South LGC
  • One staff governor
  • One parent governor
  • Six TKAT South - appointed governors
  1. LGC Membership

During the 2017-18 school year, the members of the LGC and LGC were as follows:

Name

Start date

End date

Type of Governor

Responsibilities 2017/18

Register of Interests

James Munt

28.02.17

27.02.21

Executive Headteacher (ex-officio)

 

 

Melanie Snodin 

28.02.17

27.02.21

Head of School

(ex-officio)

 

Family relationship with TKAT employee

Geoff Conway

28.02.17

27.02.21

Executive Chair of TKAT South Local Governing Body (TKAT appointed)

Acting Chair of LGC

Finances and HR

Pupil Progress & Achievement

Chair of Governors at Bridgemary School

Kirstie Hayler

28.02.17

27.02.21

Appointed Governor

Special Educational Needs

Parent of Seal child

Mark Kyrillou

28.02.17

27.02.21

Appointed Governor

Child Protection & Safeguarding

Teacher at Selsey Academy

Henry Lushington     

28.02.17

27.02.21

Staff Governor

 

 

Judy Sharpe    

28.02.17

27.02.21

Appointed Governor

Finances and HR

 

Neil Sherlock       

28.02.17

27.02.21

Appointed Governor

Health and Safety

Member of Seal staff; governor at The Academy, Selsey; and family relationship with TKAT employee

Andrew Jenkins

26.09.17

25.09.21

Appointed Governor

Pupil Progress & Achievement

 

Mike Leclere

02.06.14

Clerk to the Governing Body

 

Family relationship with TKAT employee

Vacancy

 

Parent Governor

 

 

Vacancy

 

Appointed Governor

 

 

 

  1. LGC Leavers

During the 2017-18 school year, the following members, left the LGC:

Name

Start date

End date

Type of Governor

Responsibilities 2017/18

Date of Resignation

Kirstie Hayler

28.02.17

01.11.17

Appointed Governor

Special Educational Needs

01.11.17

Mark Kyrillou

28.02.17

31.08.18

Appointed Governor

Child Protection & Safeguarding

31.08.18

Henry Lushington     

28.02.17

31.08.18

Staff Governor

 

31.08.18

Details of the current LGC membership can be found here:

http://www.seal-tkat.org/77/governors

3. What we are expected to do – our ‘Core Functions’

The Local Governing Committee is expected to do three things. These are our ‘Core Functions’:

  • To ensure that there is clarity of vision, ethos and strategic direction;
  • To hold the headteacher to account for the educational performance of the school and its pupils;
  • To oversee the financial performance of the school and make sure its money is well spent.

 

To make sure we do these three things well, we also set ourselves the following added task:

  • To ensure the Governing body is organisationally efficient and effective.

 

4. Our Mission

Our aim at Seal is very simple: to provide the community with a high-quality primary school that doesn’t settle for second best. We endeavour for our children to leave school with high-quality skills and an unwavering belief and confidence in their ability. In order to do this, all the work we embark on at Seal follows our school motto: ‘Aspire, Believe and Achieve’.

5. How we were organised

  1. TKAT South

During the 2017-18 school year Seal was part of a partnership of three local schools, Seal Primary Academy, Front Lawn Primary Academy, and Portfield Primary Academy. The TKAT South partnership was created during the spring term of 2017. The governance, committee structure of TKAT South was as follows:

 

All the members of the local governing bodies, of the three partnership schools, were members of a new ‘TKAT South Local Governing Body’. This large group of about 30 people met once at the start of the year to review the work of TKAT South and agree on its priorities for the following year.

Like the other schools, Seal had a governing group which is called the ‘Local Governing Committee’ (LGC). The LGC had the vital task of knowing all about Seal as a school, so that governors can carry out the ‘Core Functions’ of governance for the school.

To coordinate the work of the ‘Local Governing Committees’ and the ‘TKAT South Local Governing Body’, there was a ‘TKAT South Executive’. The Executive was made up of the Executive Head of the three schools, the Executive Chair of Governors, the headteachers for each school, two non-staff representatives from each of the LGCs. The Executive met termly.

  1. Official Positions

The Local Governing Committee (LGC) has the following official positions:

  • Chair of Local Governing Committee (Chair)
  • Vice Chair of Local Governing Committee (Vice Chair)
  • Executive Headteacher (ex officio)
  • Headteacher (ex officio)
  • Executive Chair of the TKAT South Local Governing Body (ex officio)
  • Clerk to the Governing Body (the Clerk)

 

  • The Chair and Vice Chair of Governors are elected annually by members of the LGC.
  • The Clerk to the Governing Body is appointed by the LGC.
  • The Executive Headteacher and Headteacher is appointed in accordance with TKAT’s Scheme of Delegation.
  1. Sub-Committees

There is one standing committee which has delegated responsibility laid out in their terms of reference:

  • Pay Committee - Focus: application of the Pay Policy including review of performance-related pay recommendations.

 

  1. Other Responsibilities

Members of the LGC had responsibility for supporting and monitoring the following areas of school activity:

  • Child Protection & Safeguarding
  • Finance & Resources, including financial reporting of Pupil Premium
  • Health & Safety
  • SEND (Special Educational Needs and Disabilities)
  • Pupil Progress Achievement, including impact of Pupil Premium and monitoring of the More Able and other groups.

 

6. Our main concerns

During the 2017-18 school year, the main concerns of the Seal LGC were:

  • Supporting the school’s progress from Ofsted ‘Good’ to Ofsted ‘Outstanding’, with a particular focus on raising pupil attainment
  • Reviewing and updating our vision for the school’s future development
  • Ensuring that the school was appropriately prepared for an imminent Ofsted inspection
  • Ensuring the school finances were well-managed during a time of increasing budgetary pressures
  • Improving pupil attendance
  • To establish a stable, experienced governor team to support the school’s continued improvement.

 

7. What we have done

 

  1. Formal Meetings – LGC Attendance

During the 2017-18 school year there were six meetings of the LGC. Attendance was as follows:

 

Governor

Attendance in 2017-18

LGC Meetings

Number

% while in post

James Munt

0

0%

Melanie Snodin 

6

100%

Geoff Conway

6

100%

Kirstie Hayler

1

100%

Mark Kyrillou

2

33%

Henry Lushington     

2

33%

Judy Sharpe    

6

100%

Neil Sherlock       

6

100%

Andrew Jenkins

6

100%

 

  1. Formal Meetings – Pay Committee Attendance

During the 2017-18 school year there was one meeting of the Pay Committee. Attendance was as follows:

 

Governor

Attendance in 2017-18

Pay Committee Meeting

Number

% while in post

Melanie Snodin 

1

100%

Geoff Conway

1

100%

Andrew Jenkins

1

100%

Judy Sharpe

1

100%

 

  1. Formal Meeting Schedule

To enable the LGC to meet its responsibilities the following schedule of meetings was in place for 2017-18: 

 

 

Autumn Term

Spring Term

Summer Term

First Half

LGC: Curriculum/ Teaching & Learning focus

LGC: Curriculum/ Teaching & Learning focus

LGC: Curriculum/ Teaching & Learning focus

Second Half

LGC: Finance & Resources focus

Pay Committee

LGC: Finance & Resources focus

 

LGC: Finance & Resources focus

 

 

  1. Other Meetings

During the 2017-18 school year, members of the LGC attended meetings involving or concerning:

  • The Ofsted Inspection
  • Formal complaints
  • Preparation for Ofsted
  • School budget and finances
  • TKAT Regional Directors
  • The Regional Schools Commissioners

 

  1. Visits

During the 2017-18 school year, members of the LGC made visits to observe and discuss the following:

  • Literacy
  • Numeracy
  • Health and safety
  • Safeguarding

 

  1. Governors Mornings

This year, in conjunction with the Senior Leadership Team (SLT), the LGC introduced termly ‘Governor Mornings’. All members of the LGC were invited to attend a long morning in the school. Each ‘Governor Morning’ consisted of the following elements:

  • Tour of the school to observe teaching and learning
  • Meetings with groups of students to discuss their views about the school
  • Meetings with subject leaders and pastoral post holders to discuss their areas of responsibility
  • Meetings with key administration staff to discuss their areas of responsibility
  • Meetings with members of the SLT to discuss their areas of responsibility
  • Meetings with members of the SLT to review key school policies
  • Meetings with members of the SLT to discuss key areas of school improvement.

 

  1. Training

During the 2017-18 school year members of the LGC completed the following formal training:

  • The analysis of pupil performance data
  • Safeguarding and Child Protection
  • Introduction to Effective Governance
  • Health and Safety Briefing
  • Cyber-Security Awareness
  • GDPR Essentials

 

8. Our accountability statement:

  • What we were asked to do
  • what we have done
  • the impact we have had
  • what we would like to improve

 

With respect to our ‘Core Functions’, the Seal Local Governing Committee has carried out the following actions over the 2017-18 school year. The

final columns of the tables below indicate the impact we believe we have had and how we would like to improve.

 

Core Function 1: To ensure that there is clarity of vision, ethos and strategic direction

Area of Activity

What we are asked to do

What we have done

The impact we have had

What we would like to improve

  1. Vision and Improvement Planning
  • Evaluate what was achieved last year: overview of public examination/national test results
  • Review the aims/vision statement
  • Review the School Improvement Plan (SIP)
  • Agree key priorities for the year
  • Approve the SIP
  • Review progress of the SIP
  • Review the school’s Self Evaluation Plan
  • Review curriculum plan for following year
  • Start reviewing the SIP for the next academic year
  • LGC reviewed and updated the school’s strategic goals. (18-1-18)
  • LGC reviewed and supported the revised and updated School Improvement Plan. (18-1-18)
  • LGC reviewed the performance of pupils in national tests. (16-09-17)
  • We have participated in the Ofsted inspection, during which we outlined our vision for the school.
  • We have made sure that the school has a clear vision and strategic direction for the next 3-5 years.
  • We have confirmed that the school has in place an appropriately focused and detailed improvement plan for its development over the next 2-3 years.
  • We have strongly supported the priority given to improving pupil performance in national tests which has contributed to improvements in national test results in 2018
  • We have contributed to the schools successful Ofsted inspection in which the school’s ‘Good’ status was reaffirmed.
  • We intend to work with the staff of the school to build on the successful Ofsted inspection, so that the school continues on a path to ‘Outstanding’ for the next inspection.
  1. Monitoring and Evaluation
  • Receive and review Governor’s monitoring reports
  • Governors made a number of visits to meet with senior staff (Various)
  • Governors initiated the programme of termly ‘Governors Mornings’ to see the school at work and to meet with senior staff (Termly)
  • All governors’ visit reports tabled at LGC meetings. (Various)
  • We are in the process of developing a very strong programme to monitor the school. This has helped us to develop strong relationships between the LGC and school staff, so that governors are able to make informed decisions and ensure that staff are both supported and held accountable for their actions.
  • We would like to further strengthen the programme of ‘Governor Mornings’.

 

 

Core Function 2: To hold the headteacher to account for the educational performance of the school and its pupils

Area of Activity

What we are asked to do

What we have done

The impact we have had

What we would like to improve

  1. Staff Performance Review
  • Appoint governors to contribute to headteacher’s performance review
  • Contribute to headteacher performance and pay review
  • Ensure every teacher has an appraisal and salary review
  • Approve teaching staff performance reviews
  • Review appraisal policy
  • Check teacher performance management process is on track
  • The LGC reviewed and approved the revised Pay Policy. (14-11-17)
  • Pay Committee discussed the operation of the staff performance management system. (18-10-17)
  • Pay Committee supported the staff pay review process and pay recommendations from the head. (18-10-17)
  • We have made sure that the TKAT policies for staff performance management and pay have been implemented appropriately and successfully.
  • We have agreed a closer engagement of the LGC with the performance review of the headteacher.
  1. Target Setting, Monitoring and Evaluation
  • Receive annual report on attendance/absence, pupil exclusion, racist incidents etc.
  • Agree school performance targets including attendance
  • Review performance data, including results and TKAT, Ofsted and FFT dashboards            
  • Receive report on safeguarding
  • Review:
  • i. Admissions and destinations of school leavers
  • ii. Attendance of pupils and staff
  • iii. Pupil exclusions for the year
  • iv. Child protection policy and procedure
  • LGC agreed targets for pupil performance in national tests. (18-11-18)
  • LGC reviewed targets for pupil, in-year progress for all year groups. (18-1-18)
  • LGC agreed targets for pupil attendance. (26-9-17)
  • LGC reviewed the performance of pupils in national tests. (26-9-17)
  • Reviewed the progress of all pupils and groups of vulnerable pupils, each term. (Various)
  • Reviewed data on pupil attendance and exclusions, each term. (Various)
  • Received reports on the school’s systems for safeguarding. (Termly)
  • We have strongly supported the priority given to improving pupil performance in national tests which has contributed to improvements in national test results in 2018.
  • We have continually monitored the data on pupil progress and achievement and held detailed discussions with senior leaders on actions to raise standards.
  • We have worked closely with the school leadership to improve pupil attendance, through the continual monitoring of data and reviews of strategies to improve attendance.
  • We have monitored the school data on pupil behaviour to help make sure that the school maintains its positive, learning ethos, characterised by high standards of pupil behaviour.
  • We have helped to make sure that the school has robust systems and procedures for child protection and safeguarding.

 

  1. Report to Parents/Carers
  • Report to parents on the policy for children with SEN (not special schools – advisory for academies)
  • n/a
  • n/a

n/a

 

 

Core Function 3: To oversee the financial performance of the school and make sure its money is well spent.

Area of Activity

What we are asked to do

What we have done

The impact we have had

What we would like to improve

  1. Finance Policies and Budget Setting
  • Review Academy draft year end accounts
  • Receive financial benchmarking report
  • Review charging and letting policies
  • Approve and publish School Pay policy (based on TKAT template)
  • Review staff structure
  • Review insurance
  • Approve draft 3-year budget
  • Approve the final 3-year budget
  • Complete and return budget template and Best Value statement
  • Review capital requirements for the following year
  • Audit school fund
  • LGC members received an update and reviewed end of year accounts for 2016-17. (14-11-17)
  • LGC members met with senior leaders and the school Business Manager to agree the draft school budget for the next financial year. (10-5-18)
  • LGC members with senior leaders and the school Business Manager to review budget projections for the next five years. (10-5-18)
  • LGC members received an update and reviewed the school’s staffing structure. (26-9-17)
  • LGC reviewed and endorsed the updated Charges and Lettings Policy (14-11-17)
  • LGC received a report on the ‘School Fund’ (18-3-18)
  • We have worked closely with senior leaders and other senior staff to try and make sure that the school finances are managed efficiently and effectively and in accord with TKAT policies.
  • We have worked closely with senior leaders and other senior staff to try and make sure that the school finances meet with the TKAT policies on budget contingencies and protect the school’s financial security into the foreseeable future.
  • We have worked closely with senior members of staff to ensure that there is an appropriate staffing structure in place to deliver a high-quality curriculum.
  • We need to continue to work closely with senior leaders to ensure that the school has a balanced and sustainable budget in the next 3-5 years.
  1. Budget Monitoring
  • Receive budget monitoring reports
  • Receive Pupil Premium/Sports funding (primary only) and Catch-up funding (Secondary only) reports
  • Approve income and expenditure returns
  • Approve internal audit reports and sign the summary of recommendations
  • Approve purchasing decisions for goods or services from external providers where appropriate
  • Consider proposals for writing off bad debts
  • Receive asset management plan and school capacity review
  • LGC reviewed and discussed the school budget at each termly meeting, including any changes to income and expenditure. (Various)
  • Members of the LGC met with senior leaders and the school Business Manager to review school finances. (Various)
  • Reviewed the school’s use of Pupil Premium funding. (20-3-18)
  • We have worked closely with senior leaders and other senior staff to try and make sure that the school finances are managed efficiently and effectively and in accord with TKAT policies.
  • We have reviewed the use of Pupil Premium funding to make sure that it has the highest impact on the achievements of those pupil entitled to be supported by it.

 

  1. Safeguarding
  • Review Single Central Record and Safer Recruitment practices.
  • All governors took part in Safeguarding and Child Protection training.
  • LGC reviewed reports on different aspects of the school’s safeguarding systems and procedures. (Termly)
  • Members of the LGC met with senior staff to review safeguarding systems and procedures. (Various)
  • Through visits and reviews at LGC meetings, we have helped to ensure that the school has robust systems and procedures for child protection and safeguarding.

 

  • The governors wish to develop an audit tool so that they can more comprehensively and systematically review and evaluated the school’s systems and procedures for safeguarding and child protection.
  1. Health and Safety
  • Monitor and receive reports on Health and Safety
  • Review risk register
  • Carried out Health and Safety monitoring visits with members of the senior leadership. (Various)
  • LGC received reports on Health and Safety. (14-11-17)
  • We have worked closely with senior staff in the school to carry out Health and Safety monitoring visits and reviews at LGC meetings, which have contributed to the school having an outstanding record with respect to health and safety.

 

  1. Admissions
  • Review and consult (if necessary) and publish admissions arrangements for autumn of the next year
  • Review new admissions numbers
  • Publish admissions policy for following year (following review of any feedback arising from consultation as necessary)
  • Publish admissions appeals timetable
  • LGC reviewed admission numbers termly. (Termly)
  • As the school faces challenges from the potential drop in pupil roll over the next few years, we have reviewed the school’s admissions numbers and their impact on the curriculum, staffing and school finances, now and into the future.

 

 

 

Core Function 4: To ensure the Governing body is organisationally efficient and effective.

Area of Activity

What we are asked to do

What we have done

The impact we have had

What we would like to improve

  1. Governance Structure and Appointments
  • Elect chair and vice chair (committee chairs can be elected at the FGB meeting or at individual committees)
  • Appoint clerk (review arrangements for clerking)
  • Review committee structure (including terms of reference) and membership
  • Appoint clerks to committees or agree to delegate this to each committee
  • Review roles and responsibilities of individual governors
  • Review composition of GB for coming academic year and publish details of governance arrangements on the website
  • Chair elected. (26-09-17)
  • Clerk appointed. (26-09-17)
  • Composition of LGC confirmed. (26-09-17)
  • Governor additional roles agreed. (26-09-17)
  • Governing body membership updated on website. (Various)
  • We have striven to make sure that Seal has an appropriately constituted, well-organised and well-run governing body that has been able to successfully carry out all its responsibilities.
  • We wish to enhance the membership of the governing body by having elected parent governors and further representatives from the local community.
  1. Governor Compliance
  • Update register of pecuniary interests (must be published on the school website
  • Review GB Code of Conduct
  • Review the Scheme of Delegation
  • Receive Academy website compliance report
  • Register of governor interests updated at each LGC meeting. (Various)
  • Governors’ Code of Conduct reviewed and restated. (26-09-17)
  • LGC confirmed its continued support for the TKAT Scheme of Delegation. (29-9-17)
  • LGC created a school website audit tool based on DFE guidance and completed and audit. (18-5-18)
  • We made sure that the Seal LGC meets statutory requirements and is compliant with TKAT policies relating to governance.

 

  1. Governor Training
  • Plan the induction of new governors
  • Review and plan to meet governors’ training needs
  • Governors engaged in a variety of training. (See above).
  • We have further developed the knowledge and expertise of governing body members, so we are better able to carry out our responsibilities as governors. This year there has been a particular focus on making sure that we understand the impact of the new GDPR.

 

  1. Governance Operation
  • Agree calendar of meetings against school calendar events (unless done in summer term)
  • Agree programme of governors’ visits
  • Ensure schedule in place to review all relevant policies through the year
  • Agree minutes from meetings and committees
  • Review Governor Impact Statement to conduct self-review of the GB effectiveness and monitor GB performance
  • Complete annual Governor Impact action planning linked to SDP/SIP
  • Approve residential, overseas or hazardous trips
  • Review impact of Equality Objectives and update equality information
  • Clerk’s Performance Management
  • Approve term dates (if applicable) and INSET/non-pupil days
  • Prepare and publish an annual Governor Impact Statement, taking account of the outcomes of the self-review and including:
  • i. The governance arrangements that are in place, including the remit of any committees;
  • ii. The attendance record of individual governors at LGB and committee meetings;
  • iii. An assessment of the effectiveness and impact of the LGB and any committees with details of any particular challenges that have arisen;
  • Calendar of LGC meetings confirmed. (14-11-17)
  • LGC confirmed a revised programme of visits for 2017-18, with the introduction of Governor Mornings. (14-11-17)
  • We have put in place a calendar to regularly and systematically review all school policies. (14-11-17)
  • TKAT and School Policies reviewed and confirmed at each LGC meeting. (Various)
  • All meetings are minuted and minutes reviewed as LGC standing agenda items. (Various)
  • School residential visits reviewed and supported by LGC. (16-09-17)
  • LGC produced an ‘Annual Report and Accountability Statement’ that was published on the school website (September 2017)
  • LGC accepted the continued use, by the school, of the West Sussex LA term dates (14-11-17)
  • We have made sure that the Seal LGC is a well-organised and well-run representative body that is able to meet its statutory and other responsibilities.
  • We have made sure that all TKAT and school policies have been appropriately reviewed and scrutinised before implementation.
  • We have helped to ensure that all school residential visits meet statutory, local authority and TKAT guidance.

 

 

9. How can I find out more about the Seal Local Governing Committee?

There is more information about the LGC on the school website at:

http://www.seal-tkat.org/77/governors

10. How can I contact the Seal Local Governing Committee?

You can contact members of the Seal Academy Local Governing Committee as follows:

By phone: Phone the school Reception on 01243 602746 and leave a message. Your message will be forwarded to Geoff Conway, the Chair of Governors.

By e-mail: Send your e-mail to: office@seal-tkat.org

Your e-mail will be forwarded to Geoff Conway, the Chair of Governors.

By post: Send correspondence, for the attention of the ‘Chair of Governors’, to the school address at:

Seal Primary Academy

East Street,

Selsey,

West Sussex,

PO20 0BN